This policy applies to information we collect when you choose to use this website, and also to personal information which we process if you are our tenant and when we use and employ contractors and third parties to meet our business obligations to you.
Who we are
This website is owned by Desiman Limited and our registered office is at 601 London Road Westcliffe On Sea Essex SS0 9PE UK. Desiman Limited (‘we’ or ‘us’) are a ‘data controller’ for the purposes of the Data Protection Act 1998 and as of 25 May 2018, the General Data Protection Regulation (‘GDPR’) (as applicable the “Legislation”) where we control the purposes for which we process your personal information. We are the data processor where we are processing your personal data in order to provide services to our clients. We will take all appropriate steps to ensure compliance with the Legislation.
Any questions about our data protection policy or how we handle your personal data should be addressed to Sarah Meares . (See ‘How to contact us’ below.)
What information do we collect?
We collect personal information about you (such as your name, address, email address and contact details), when you make an enquiry, register with us or become our tenant. We also collect personal information when you contact us via our website
Personal information about other individuals
If you give us information on behalf of someone else, you confirm that either;
(1) the other person has a contractual relationship with you and knows that you will be transferring their personal data to us for specific purposes and/or
(2) s/he has appointed you to act on his/her behalf and has agreed that you can:
- give consent on his/her behalf to the processing of his/her personal data
- receive on his/her behalf any data protection notices
- give consent to the processing of his/her sensitive personal data (as listed below)]
Who do we share your personal information with?
We may send information about you to other parties (other companies within our group, our agents, our contractors and third parties, associates and service providers and law enforcement agencies in connection with any investigation to help prevent unlawful activity.
How will we use the information about you?
We process information about you so that we can:
- identify you
- provide the services under our business relationship
- detect and prevent fraud
- improve our services
Keeping your data secure
Our staff and contractors are bound by obligations of confidentiality and trained in the protection of personal data. We will take all reasonable steps to comply with the Legislation and use the appropriate technical and organisational measures necessary to safeguard your personal data. We only share your personal data with third parties who also comply with the Legislation.
While we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that is transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see ‘How can you contact us?’ below).
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
We store your personal data on secure servers and in a tenancy file for a period of:
- 2 years from the date on which you cease to be a tenant of ours unless there are legal proceedings between us or rent is owed or obligations between us are outstanding or in dispute in which case the period will be 6 years or
- until you ask us to destroy it or
in each case unless the law requires us to store the data for a longer period.
What rights do you have?
The GDPR provides the following rights for individuals whose personal data is processed:
1. The right to be informed
2. The right of access
3. The right to rectification
4. The right to erasure
5. The right to restrict processing
6. The right to data portability
7. The right to object to processing
8. Rights in relation to automated decision making and profiling [(We do not carry out automated decision making and profiling)]
Right to access – i.e. to request a copy of your information
You can request a copy of your information which we hold (this is known as a subject access request). If you would like a copy of some or all of it, please:
- email or write to us (see ‘How can you contact us?’ below);
- let us have proof of your identity (a copy of your driving licence or passport); and
- let us know what information you want.
Right to correct any mistakes in your information
You can require us to correct any mistakes in your information which we hold free of charge. If you would like to do this, please:
- email or write to us (see ‘How can you contact us?’ below)
- let us have enough information to identify you
- let us know the information that is incorrect and what it should be replaced with.
Right to remove your details from our records or restrict how we use your information
You can ask us to stop contacting you for particular purposes or remove your information completely from our records. There may be a legal reason why we need to keep your personal data and in that circumstance we will destroy your personal information as soon as we are legally entitled to do so. If you would like us to stop contacting you with information about our services, please:
- email or write to us (see ‘How can you contact us?’ below). You can also click on the ‘unsubscribe’ button at the bottom of the email and/or newsletter
- let us know what method of contact you are not happy with if you are unhappy with certain ways of contacting you only (for example, you may be happy for us to contact you by email but not by telephone).
Right to lodge a complaint with the Supervisory Authority
If you have any concerns or complaints about how we use your personal data we hope you will alert us to these directly (see the Contact information below). You are entitled to complain to the Information Commissioners Office (ICO) which is the supervisory authority in the UK. Their contact details and the procedure can be found at www.ico.gov.uk
How to contact us
If you wish to contact us about any other matter, please send an email to firstname.lastname@example.org or write to us at Desiman Limited 392 Brockley Road London SE4 2BY.